Subgroup 02: Personnel Administration Department Records, 1875-1976, bulk: 1875 - 1970
Scope and Contents note
In 1951, a new department, Personnel Administration, was created within the newly established Employee Relations Department. The department maintained organizational charts and position descriptions, reviewed all personnel changes, kept a central file of employee service records, administered employment procedures and training, and developed and established a performance review program.
Employment records primarily for the operating arm of the Pullman Company dating from 1875, but focusing on the period after 1900. Included are comprehensive employee service records, application files for conductors and some porters, registers listing employment and discharge data, time and absentee records for a few departments, appraisal and discipline files, and records relating to the final separation of employees from the company in the late 1960s.
Dates
- Creation: 1875-1976
- Creation: Majority of material found within 1875 - 1970
Creator
- From the Collection: Pullman Company (Organization)
Conditions Governing Access
The Pullman Company records are open for research in the Special Collections Reading Room; 1 box at a time (Priority III).
Medical records and records of disciplinary action are closed for a period of fifty years after the creation of the record. Such records may be disclosed only to the named individual or his legal representative. Application and service files that may contain medical and disciplinary information will be reviewed and records removed before the files are supplied to a researcher.
Personnel records less than fifty years old and not specified in (1) above are open for research with the user's written assurance that information from the records will be used for statistical or summary purposes only and that no specific names or individually identifiable information will be disclosed. Such information may be revealed only if the individual or his legal representative agrees to its release, or if the individual is deceased.
Photocopies of open personnel records less than fifty years old are supplied only for the researcher's personal use and may not be reproduced. All copies must be destroyed or returned upon completion of work.
Arrangement note
Arranged in eight series: Employee indexes and registers, 1875-1946 (06/02/01); Application and service files, 1900-1964 (06/02/02); Employee service records, ca. 1890-1969, bulk 1920-1950 (06/02/03); Time and absentee records, 1887-1969, bulk 1887-1949 (06/02/04); Performance appraisal and discipline files, 1940-1957 (06/02/05); Discharge and release records, 1880-1957, bulk 1880-1931 (06/02/06); Employee separation files, 1952-1976, bulk 1968-1970 (06/02/07); Miscellaneous employee record cards, ca. 1870-1969, bulk 1910-1960 (06/02/08).
General Physical Description note
315.8 linear feet (376 boxes, 34 record cartons, and 55 volumes)
Repository Details
Part of the The Newberry Library - Modern Manuscripts and Archives Repository
60 West Walton Street
Chicago Illinois 60610 United States
312-255-3512
reference@newberry.org